Participant Briefing and Participant Registration

Dear all, for your information, ETP and FYP have to go through PRE-SEDEX by your respective coordinators to select the best to participate in SEDEX. Online Registration will only start after your PRE-SEDEX 

For, PG, OIC and PSC, the online registration is up. Please refer to our blog utpsedex.blogspot.com

Below are SEDEX30 Participant Briefing and Participant Registration dates. Do make yourself available on these two days. Attendance and data checking will be conducted on both these days, thus it is strictly compulsory to attend

Participant Briefing
Date: 5th August 2012
Time: 9.00pm
Venue: Pocket D1 and D2
Categories involved: ETP, FYP, PG, OIC, PSC
Agenda: Briefing about SEDEX30 materials by respective departments & Database checking

Participant Registration
Date: 7th August 2012
Time: 4.00pm to 7.00pm
Venue: Undercroft
Categories involved: ETP, FYP, PG, OIC, PSC
Agenda: Database checking, Submission of hardcopy and softcopy of abstract, Deposit payment

Do share these among your friends. Thanks and goodluck in SEDEX30

Poster and Abstract Template is up!

Dear all, we believe that PRE-SEDEX is next week. On behalf of SEDEX30, we wish everyone goodluck in your assessment and viva.

Poster template and abstract template is up in our SEDEX30 blog
http://utpsedex.blogspot.com/p/categories.html

Do follow the guidelines and samples. You can be disqualified from SEDEX30 if you are not following these guidelines. Please share around with your friends.

OIC registration have been extended to 3rd of August, which is the same as PSC. Do join SEDEX for glory and awards.

Do participate in our facebook games as well. Ipod Shuffle to be won!

PSC Rules & Regulations

1. Eligibility

a. The competition is free and open to all Foundation and Undergraduate students in UTP

ONLY.

b. Participants shall be responsible for the protection of their own intellectual properties,

patent or registration rights.

2. Exclusions

       The followings are not acceptable for the exhibition or competition:

a. Inventions, utility innovations or designs which are known to be used by others or

contrary to public order, morals, public health or welfare.

b. Those that cannot be transformed into tangible embodiments e.g. scientific principles,

abstract theories and works of art, which may be the subject matters of copyright.

c. Inventions that use living organisms, human/ animal parts or body fluids (for example,

blood, urine). (Exceptions: teeth, hair, nails, dried animal bones).

d. Poisons, drugs, controlled substances, hazardous substances or devices (e.g. firearms,

weapons, and ammunition).

e. Sharp items (e.g. syringes, needles, pipettes, knives) (Exceptions: small cutter, scissors).

f. Flames or highly flammable display materials.

3. Entry

a. A team is permitted to submit only ONE (1) entry for the Problem Solving Competition.

b. Each team shall comprise of a maximum of FIVE (5) members and no minimum limits.

c. Each team are allowed to register for ONE(1) problem category.

d. The entry must be accompanied with the registration forms and shall include all details as

stated. The registration form (hardcopy) will be done at week 11.

e. Entry form lacking the required details will be disqualified.

4. Display and Demonstration by Competitors

a. Competitors shall display and demonstrate to the Panel of Judges the illustrations or          drawings and samples of products described in their entries together with a description of the         raw materials used.

b. Only English language will be used throughout the competition, which includes the

display, audio/visual aids and demonstration/presentation by the competitor.

c. Such displays and demonstrations shall be maintained at the exhibition site for the entire

duration of the exhibition of SEDEX30. The final judging shall take place at the exhibition

site on the day as allocated by the SEDEX30 Organizing Committee.

d. At least one person is required to staff the booth at all times during exhibition hours,

Unless with permission from the SEDEX30 Organizing Committee.

e. After the exhibition, all booths and boards/panels must be in the same condition it was

first given to exhibitors. Representatives of the SEDEX30 Organizing Committee will

verify whether booths are entitled to reclaim the deposit or not.

5. Supervisor

a. Each team is allowed to have a maximum of ONLY ONE (1) supervisor. However, this condition is not compulsory.

b. The supervisor shall be a professor, lecturer, scientist or researcher in UTP. This individual must have a fundamental background in the science/engineering/technical knowledge and should have a close contact with the students during the course of the project.

c. The supervisor must review the rules of the SEDEX30 to ensure they are understood and abided by the team under his/her supervision.

d. The supervisor is responsible for ensuring the students’ invention is eligible for entry in the SEDEX30.

6. Labels & Abstracts

Competitors shall be assigned official labels bearing entry number, name of competitor and title of exhibit. Competitors in their respective booths shall prominently display all labels and abstracts about the entries.

7. Closing Date of Entries

Entry form shall be delivered or mailed to the SEDEX30 Organizing Committee and shall be

received by 3^rd  August  2012, unless otherwise permitted by the Organizing Committee. This is to ensure the invention meets the predetermined criteria.

8. Awards and Prizes

Objective/Problem	1st Prize	2nd Prize	3rd  Prize
Trolley	RM 2000	RM 1500	RM 1000
Windows	RM 2000	RM 1500	RM 1000

Certificate will be provided to all winner and participant and the winner will be sponsored for the participation in local and international exhibition if qualified for the said exhibition.

9. Judgment Criteria

The general criteria for judging are as follows:-

a. Creativity and innovativeness.

b. Scientific concept.

c. Application of basic scientific knowledge and understanding.

d. Demonstration of poster and simulation/working concept.

10. Disclaimer

a. The decision of the Panel of Judges is final. No correspondence or appeal will be entertained.

b. Competitors are deemed to agree that they shall abide by such decisions and shall not be

entitled to be paid or indemnified for any losses, expenses, or damages by the Panel of

Judges or any of its members or the organizers of the competition in respect of any matters

which may arise from or be connected to the organization conduct and results of the

competition.

c. Every care shall be exercised by the SEDEX30 Organizing Committee to handle, transport

or storing the models and other materials submitted by the Competitors, however the

SEDEX30 Organizing Committee shall not be held responsible for any damages or losses to

the same.

d. All the idea presented belongs to the university. In the case of entries which have not been granted Letter of Patent, Utilities Innovation Certificates of Registration of Designs by any competent authority for the granting of such rights, the entry cannot be patent under the competitor’s name.

e. The inventions not duly indicated on the entry forms are strictly prohibited. The competitors will also forfeit any award to them.

f. The statements above are subject to change without prior notice and neither UTP nor

SEDEX30 Organizing Committee should be held responsible for any mishaps that occur

before or during or after the events.

11. Brief Guideline on How to Start Up the Project

a. Form a group or a team consisting 1 to 5 members, which include a leader.

b. Contact the person in charge to get the link to online registration. Fill it online and send it to the SEDEX30 Organizing Committee. (Get all the files and fill the registration form with all the details required).

c. Discuss about the project and coming out the abstract for the solution of the problem your team choose. The format of the abstract will be sent to you too by the person in charge.

d. Submit the abstract to sedexutp@gmail.com before the closing date.

e. The shortlisted team will be announced. Only the shortlisted team have the qualification of participating in the exhibition of problem solving competition in SEDEX 30.

f. Qualified team are required to prepare a poster (maximum of 1 m-wide, no restriction on height) and creatively compile all the data, discussion and necessary information on the poster.

g. Qualified team is also expect to coming out with the simulation /working concept to demonstrate the solution of the problem during the exhibition. (Note: simulation/ working concept is mandatory)

h. Since SEDEX30 is a Science and Engineering Design Exhibition, only projects, which are related to science and technology, are going to be considered. To avoid any misunderstanding the teams are advised to inform the title of their projects to the organizer or contact the organizer to clarify any doubts they might have regarding this matter.